I. Introduction

A. General Information

The Chisholm-Hibbing Airport Authority (CHAA) is soliciting Statements of Qualifications and Experience from qualified firms to provide planning services for federally-funded capital improvement projects at the Range Regional Airport, Hibbing, Minnesota (the Airport).  A five-year contract is contemplated, subject to the annual review and recommendation to the Airport Authority Board and the availability of appropriations.

The successful firm shall have the ability to assist the Airport in all phases of airport planning projects as follows:

  1. Planning Services – studies under the broad heading of airport system and master planning, terminal area planning, airport noise compatibility planning and environmental consulting services.
  2. Closeout Phase – includes activities and documentation required by the FAA to close an AIP grant.

To be considered, an original and six (6) copies of a Statement of Qualifications and Experience (the Proposal) must be received at the offices of the Chisholm-Hibbing Airport Authority, 11038 Hwy. #37, Ste. #1, Hibbing, Minnesota 55746 by 1 p.m. local time on February 18, 2020.

Proposals must be sealed and clearly marked “Planning Services - AIP Funded Projects.” In order to be considered by the Selection Committee, proposals must include all information specified in the instructions of the RFQ.  Proposals shall be limited to no more than 15 sheets of 8.5” x 11” of paper (can be double sided) excluding the cover, back, two-page cover letter, and any tabbed dividers.

Key milestone dates for this RFP are:

RFQ Release01/22/2020See note a.
Last Day to Submit Questions01/29/2020See note b.
Proposal Due02/18/2020
Oral Presentations (If Deemed Necessary)TBDSee note c.
Anticipated Award by Selection Committee03/16/2020



A. Any modifications to this RFQ shall be issued by a written, formal addendum.

B. Questions during the solicitation period may be directed to Barrett Ziemer, Airport Executive Director, via email at

C. Oral presentations shall be conducted at the discretion of the Selection Committee with short-listed firms after the initial evaluation process has been completed.

The Selection Committee reserves the right to reject any and all proposals submitted. If the Prime Contractor is planning on sub-contracting portions of work; those sub-contractors should be mentioned in the proposal. (i.e., geotechnical surveys, on site representation, land surveys, environmental investigations etc.)

B. Anticipated Projects

Listed below are some of the projects that are anticipated to be undertaken throughout the anticipated term of the contract.  The services could include planning phase services as needed to complete a project.

  • Airport Master Plan Update
  • Airport Layout Plan Update
  • Terminal Area Programming and Concession Planning
  • General Aviation / Industrial Park Development
  • Geographic Information System (GIS) Mapping and Aerial Imagery Survey
  • Exhibit A Property Map and Title Record Search
  • Runway Safety Area Deficiency Analysis
  • On-Airport Stormwater and Drainage Study
  • Airport Compatible Land Use Study
  • Zoning study
  • Environmental Consulting services

C. Services Required

The successful firm shall be capable of performing, at a minimum, the following services.  Some of these services may not be required and the Airport reserves the right to initiate additional procurement action for any of the services included in this solicitation.

  • Planning Services:
  1. Conferring with the Airport on project requirements, finances, schedules, early phases of the project, and other pertinent matters.  In addition, meeting with the FAA and other concerned agencies and parties on matters affecting the project.
  2. Planning, procuring and/or preparing necessary surveys, geotechnical engineering investigations, field investigations, and architectural studies required for preliminary considerations.
  3. Developing design schematics, sketches, environmental and aesthetic considerations, project recommendations, and preliminary layouts and cost estimates.
  • Special Services:
  1. Performing other tasks as needed for special projects.

D. Compensation

Compensation for the services to be provided shall be negotiated with the successful firm on a project by project basis.  Upon detailing the scope of services to be performed, the Airport shall conduct an Independent Fee Estimate and compare it to the proposed fees from the successful firm.  Negotiations shall continue based on an analysis of the fees in accordance with AC 150/5100-14E.

II. Proposal Evaluation Process

A. Proposal Format

Proposals shall contain, at a minimum, the following critical information:

  1. Provide a detailed summary of your firm’s experience with national airports and airlines.
  2. Provide 5 representative assignments showing your firm’s experience and qualifications in airport planning services at similar Part 139 airports and your approach to tackle the projects assigned to your firm.
  3. Detail your firm’s experience in working with the MSP FAA Airport District office, and other state and federal agencies relevant with an airport master plan study.
  4. Indicate the availability and qualifications of the Project Team. Provide a copy of the resumes and qualifications of the following personnel that would be providing services/doing the work as the Project Team: Project Manager, Lead Planner, Lead Environmental Planner, and Quality Control.
  5. Provide three (3) references to include the contact name, company name, and phone number for airports that are currently served by your proposed Project Team (Project Manager, Lead Planner, Lead Environmental Planner and Quality Control personnel) of like size and scope. Referenced experience shall have been completed in the last 5 years.
  6. Detail information regarding certified Disadvantaged Business Enterprise (DBE) participants that your firm has utilized to meet goals on federally funded projects.  Include 3 examples of goal achievements at airports of like size within the past 5 years.
  7. Provide a review of tasks and level of involvement by local firms (sub-contractors) by project type. The Selection Committee wishes to exercise its involvement with the Consultant of engaging local firms on a case by case basis that shall be based on the best interest of the Airport.

B. Evaluation Process

The proposals shall be evaluated and ranked on the basis of the written material submitted according to the following weighted criteria:

1.Experience of firm10%
2.Experience at similar Part 139 airports.25%
3.Experience in working with the MSP FAA Airports District Office and other state and federal agencies.5%
4.References from airport clients with similar size and scope of work completed in the past 5 years.15%
5.Experience of the proposed Project Team personnel.15%
6.References for DBE Participation goals and achievements.10%
7.Local firm involvement10%
8.Overall Responsiveness & Proposal Quality.10%

A short list of firms may be developed and oral presentations may be requested from the selected companies.  Oral presentations shall be used in the evaluation process if they are requested.

III. Terms and Conditions

The requirements govern and are a condition of all grants which we accept. If you are the selected consultant, you must agree to comply with all applicable requirements when performing services as a result of this solicitation.
The professional services contract to be executed with the consultant shall be negotiated between the parties. The specific scope of work for each project and the fees negotiated to cover these services shall be incorporated as an addendum to that contract.
The laws of the State of Minnesota require that the contents of the contract file, except for information that is classified as proprietary, be made available for public inspection after contract award. Proprietary information shall be submitted separately and clearly marked in a sealed envelope. The outside of the envelope shall be marked to indicate that it contains materials which are proprietary and are not to be disclosed. Data which may be designated as proprietary are trade secrets, manufacturing processes, and financial information not otherwise publicly available.
Unreasonable requests for confidentiality shall not be honored. In addition, each request for confidentiality must be supported by a written explanation of each item declared proprietary and the reason for the request (i.e. why the item is considered a trade secret, a manufacturing process, or financial information not otherwise available.)

IV. Insurance

During the term of the contract, consultant shall carry and maintain the following insurance:

  1. Worker’s Compensation Insurance as required by State law.
  2. Employers Liability Insurance (bodily injuries) with a limit of $1,000,000 per occurrence with an insurance company authorized to write insurance in all States where the consultant shall have employees located in the performance of its work covering its common liability to such employees.
  3. Commercial General Liability Insurance and Automobile Liability Insurance covering all owned and non-owned automobiles or vehicles used by or in behalf of consultant with a $5,000,000 combined single limit for bodily injury and/or property damage per occurrence and an aggregate limit of $5,000,000.
  4. Professional Liability Insurance providing coverage for negligent acts, errors, or omissions committed by consultant with a limit of $10,000,000 per claim and an aggregate of $10,000,000.

V. Federal Requirements

The contract(s) between the Sponsor and the selected consultant will be subject to all applicable Federal Rules and Regulations listed in AC 150/5100-14E.


V. Federal Requirements

The contract(s) between the Sponsor and the selected consultant will be subject to all applicable Federal Rules and Regulations listed in AC 150/5100-14E.